SimplePractice vs. Jane vs. Osmind vs. CoreJourney: Which Practice Management Tool Fits Psychedelic Facilitators?

If you are a psychedelic facilitator looking for practice management software, you have probably noticed that nothing was built for you. The major platforms, SimplePractice, Jane App, TherapyNotes, were designed for licensed therapists. Osmind targets interventional psychiatry. None of them were built around the preparation-administration-integration workflow that defines psychedelic facilitation.

This guide compares the four platforms facilitators most commonly consider, evaluated against the workflows that actually matter for this work.

The Evaluation Criteria

We are comparing these platforms on the factors that matter most to psychedelic facilitators:

1. Session scheduling: Can it handle 6-8 hour administration blocks, separate preparation sessions, and recurring integration check-ins?

2. Intake and screening: Does it support contraindication screening, medical history review, and psychedelic-specific consent forms?

3. Session notes: Does it offer phase-specific templates for preparation, administration, and integration?

4. Integration tracking: Does it track post-session follow-up timelines, milestones, and progress?

5. Billing: Does it support self-pay, sliding scale, and package pricing without insurance billing overhead?

6. Compliance: Is it HIPAA-compliant with BAA management, encryption, and audit logging?

7. State-specific support: Does it include compliance templates for Oregon, Colorado, or New Mexico?

SimplePractice

Built for: Licensed therapists (LPCs, LMFTs, psychologists)

Pricing: Starts at $29/month

Where it works for facilitators:

SimplePractice is the most popular practice management platform in mental health. It has solid HIPAA compliance, a client portal, telehealth, and note-taking. If you are a licensed therapist who also facilitates, it can handle the therapy side of your practice.

Where it falls short:

• Session scheduling: Built for 50-minute sessions. You cannot easily block 6-8 hours for an administration session. Workarounds exist (booking multiple consecutive slots), but they are clunky and confuse the calendar.
• Intake forms: No psychedelic-specific screening templates. No contraindication assessment. You would need to build custom forms from scratch.
• Integration tracking: Does not exist. There is no way to track post-session follow-up timelines, milestones, or integration progress.
• Billing: Heavily oriented toward insurance billing. Self-pay is supported but the interface is cluttered with insurance features facilitators do not need.
• State compliance: No templates or support for Oregon Measure 109, Colorado NMHA, or any psychedelic-specific regulatory requirements.

Bottom line: SimplePractice is a good therapy tool forced into a facilitation context. It works if you are willing to build extensive custom workarounds, but you are paying for features you do not need while missing the ones you do.

Jane App

Built for: Allied health practitioners (physiotherapy, massage, naturopathy)

Pricing: Starts at $54/month

Where it works for facilitators:

Jane is more flexible than SimplePractice in terms of appointment types and durations. You can create custom session types with arbitrary lengths, which makes it better for booking extended administration sessions.

Where it falls short:

• Session scheduling: Better than SimplePractice for extended sessions, but still lacks the concept of linked preparation-administration-integration sequences. Each appointment is independent.
• Intake forms: Customizable forms exist, but no psychedelic-specific templates. You build everything from scratch.
• Integration tracking: Does not exist.
• Billing: Supports both insurance and direct pay. Better for self-pay than SimplePractice, but no sliding scale or package pricing features built in.
• Compliance: HIPAA-compliant, but no psychedelic-specific compliance tools or state-specific documentation templates.
• Context: Jane is built for Canadian allied health. The interface, default settings, and support resources are oriented toward that market.

Bottom line: Jane is the most flexible of the generic platforms, but "flexible" means "you build everything yourself." For facilitators who want to customize extensively, it is an option. For those who want purpose-built workflows, it is not.

Osmind

Built for: Interventional psychiatry (ketamine, TMS, psychedelic-assisted therapy)

Pricing: Custom (typically $200+/month)

Where it works for facilitators:

Osmind is the closest competitor in the psychedelic space. It was built for psychiatrists offering ketamine and psychedelic-assisted therapies. It includes some psychedelic-aware features, like treatment outcome tracking and research-oriented data collection.

Where it falls short:

• Target audience mismatch: Osmind is built for clinical psychiatry practices, not non-medical facilitators. The interface, terminology, and workflows assume a medical provider context (diagnoses, prescriptions, treatment plans).
• Session scheduling: Oriented toward clinical session lengths, not 6-8 hour administration blocks.
• Licensing model: Designed for physicians and licensed clinicians, not facilitators operating under Oregon or Colorado's non-medical licensing frameworks.
• Pricing: Significantly more expensive than what a solo facilitator or small practice needs. The feature set justifies the price for a multi-provider clinic, not a solo operator.
• State compliance: No specific support for Measure 109 or NMHA compliance. Focused on FDA clinical trial frameworks and medical-model documentation.

Bottom line: Osmind is a strong platform for psychiatrists offering ketamine-assisted therapy. It is not built for non-medical psychedelic facilitators. The pricing, workflows, and clinical orientation do not match the facilitator use case.

CoreJourney

Built for: Psychedelic facilitators (psilocybin, ketamine-assisted therapy)

Pricing: $79/month (Solo) or $149/month (Practice)

Where it works for facilitators:

CoreJourney is the only platform built specifically for the psychedelic facilitator workflow.

• Session scheduling: Purpose-built for 6-8 hour administration blocks, 90-minute preparation sessions, and recurring integration check-ins. Session types are linked in the preparation-administration-integration sequence.
• Intake and screening: Contraindication screening, medical history review, medication assessment, informed consent, and BAA acceptance in one digital flow. Participants complete everything before their first preparation session.
• Session notes: Phase-specific templates for preparation notes, administration observations, and integration progress. Not generic therapy notes adapted for facilitation.
• Integration tracking: Post-session follow-up timelines, integration milestones, check-in prompts, and progress tracking. This is the core of the platform, not an afterthought.
• Billing: Self-pay billing via Stripe with sliding scale support and package pricing. No insurance billing overhead.
• Compliance: HIPAA-compliant with AES-256 encryption, audit logging, 15-minute session timeouts, and BAA management built in.
• State-specific support: Documentation templates and compliance tools for Oregon (Measure 109), Colorado (NMHA), and New Mexico.

Where it falls short:

• Multi-facilitator and service center features are still on the roadmap
• No telehealth built in (use a separate HIPAA-compliant video tool for remote preparation and integration sessions)
• Newer platform with a smaller user base than established tools

Bottom line: CoreJourney is built for facilitators. The preparation-administration-integration workflow, extended session scheduling, and integration tracking reflect how facilitators actually work, not how therapists work.

Comparison Table

Which Should You Choose?

If you are a licensed therapist who occasionally facilitates and wants one platform for both, SimplePractice is the pragmatic choice. Accept the workarounds.

If you are a facilitator first and want purpose-built workflows for preparation, administration, and integration, CoreJourney is the only platform designed for how you work.

If you are a psychiatrist running a ketamine or psychedelic-assisted therapy clinic with multiple providers, Osmind is built for your clinical model.

If you want maximum customization and are willing to build everything yourself, Jane App gives you the most flexibility among the generic options.